HOA Management Services

Comprehensive HOA Management Services

Hillcrest stands out with its top-tier HOA management services.

  • Client Care. Our Client Care department tracks and manages homeowner requests from start to finish. We boast a 95% completion rate for work orders within 30 days.
  • Robust Software. Our advanced management software enables real-time documentation of homeowner inquiries, tracking of rule enforcement, and streamlined financial reporting.
  • Tailored Services. Every community is different, and we customize our management programs to fit the specific needs of your association.
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Types of Communities we Manage

Single Family HOA Management

Single Family Associations

Townhome Association Management

Townhome Associations

Mixed Use Development Management

Mixed Use Development

Condominium Management

Condominium Associations

Why Hire an HOA Manager?

+Expertise
HOA boards often navigate complex legal and financial decisions that impact the entire community. An experienced manager can help minimize risks by ensuring compliance with regulations, avoiding contract pitfalls, and implementing best practices. With professional oversight, associations can save time, money, and future legal headaches.

+Common Elements
From landscaping and clubhouses to roads and gated entries, common areas require regular maintenance. HOA managers can coordinate vendor contracts, oversee projects, and ensure community assets remain in excellent condition.

+Rules and Regulations
Consistent enforcement of HOA rules keeps the community attractive and maintains property values. Managers can assist with monitoring violations, issuing notices, and resolving disputes while ensuring compliance with state laws and governing documents.

+Meetings and Meeting Minutes
HOA meetings can be complex, especially for communities with multiple amenities and regulations. A manager can help structure and facilitate meetings, take minutes, and ensure that records comply with legal requirements.

+Projects
Capital improvements, maintenance projects, and upgrades require careful budgeting and management. HOA managers can oversee bids, secure vendors, and ensure projects stay on schedule and within budget.

Hillcrest provides a full suite of services designed to support your association’s unique needs.

Property Inspection

For an additional fee, our dedicated Property Inspector or Property Manager will conduct routine inspections to identify and address maintenance issues proactively.

Accounting and Bookkeeping

Unlike many management firms, we handle all bookkeeping in-house, ensuring accurate financial management for your association.

Delinquency Reporting

Our innovative partnership with Sperlonga allows us to report delinquent homeowners to credit bureaus. This helps associations reduce overdue balances.

Communication

We streamline communication between board members, homeowners, and vendors using industry-leading management software.

Rule Enforcement and Violations

We assist in monitoring and enforcing community rules, issuing violation notices, and handling homeowner inquiries.

Maintenance and Repairs

Our Client Care team oversees work orders, ensures timely vendor response, and verifies job completion to homeowner satisfaction.

Board Support and Guidance

From advising on community policies to managing legal compliance, we provide comprehensive board support.

Legal Assistance

We help navigate governing documents, state laws, and compliance issues to protect your HOA from potential legal challenges.

Our Teams

Hillcrest relies on an experienced team of professionals to deliver unparalleled homeowners association management services. Each of these players contributes to the success of our communities.

HOA Managers

Our licensed property managers bring extensive industry knowledge and hands-on experience. They liaise between the board, residents, and vendors to ensure seamless operations.

Maintenance Management Services

Our team develops and administers preventive maintenance programs, coordinates repairs, and assists in securing qualified contractors for capital projects and unexpected repairs.

Staff Accountants

We manage all financial operations in-house. Our team handles accounts payable, accounts receivable, financial reporting, and billing accurately and efficiently.

Property Assistants & Client Care

Dedicated property assistants maintain homeowner records, assist with inquiries, and facilitate communications between homeowners and board members.

Administrative Services

From preparing reports and processing resales to maintaining governing documents, our administrative team ensures your HOA operates smoothly.

Full-Service HOA Management at Your Fingertips

Hillcrest has over 50 years of experience working in the industry. We are dedicated to providing comprehensive solutions to community associations in Chicago and its suburbs. With a team of skilled professionals and a unique approach to management, we are the best choice for you.

Call us today at 630-627-3303 or contact us online to request a management proposal!